Today, we’re going to keep it simple and show you how to sort email to a specific folder within Outlook using Quick Steps and a Windows hot key combination.

  1. Open Outlook and click the Quick Steps button under the Home tab.
  2. Click New Quick Step and then Move to Folder.
  3. Name the action, and then choose the appropriate folder to move your mail to. You can create a new one if necessary by choosing Other Folder > New. Uncheck the box ‘Mark as Read’ if you’d rather keep an accurate unread email count.
  4. Click Finish.
  5. Click the Quick Steps button again and then Manage Quick Steps.
  6. Select the appropriate folder, and click Edit.
  7. From the Shortcut key dropdown, select your preferred keyboard shortcut. You can also add Tooltip text, which will display a message or description when you hover over the Quick Step.
  8. Click Save and then OK.
  9. To use the Quick Step, just select an email and use your keyboard shortcut, or click the appropriate icon from the Quick Step menu.

Microsoft Outlook Tips

Previous TipNext Tip

Block a Sender in Outlook 2016How to Instantly Mark Messages as Read in Outlook 2016 and PriorEdit New Message Alerts in OutlookHow to Mail Merge in Office 2016Set an Out of Office Reply in OutlookHow to Create Custom Groups in Outlook 2016Download Your Address Book in Outlook 2016 and PriorHow to Archive Mail in Outlook 2016Create an Email Signature in Outlook 2016 and PriorAttach a Calendar Event to an EmailSet Up a Universal InboxImport Contacts to macOS Address BookPurge Deleted MessagesDelete Addresses in Outlook AutocompleteChange the Attachment Size Limit in OutlookImport Contacts via CSVBack Up Outlook DataChange Fonts in OutlookExport Contacts to CSVAdd an Image to Your SignatureSet Up Out-of-Office MessagesCreate Email TemplatesRestrict Notifications to Important Emails OnlyGet Read ReceiptsUse Two Time Zones for MeetingsRecall an EmailSave Common SearchesFilter EmailBlock Unwanted MailStop Sending Winmail.datSchedule Outgoing MailCreate Canned Replies